Job Description

School Secretary/Administrative Assistant City & State: Camp Hill, PA School: Trinity High School Payroll Grade: 10 FLSA Status: Non-exempt Position Description: The school secretary works in the administrative office of the high school and is responsible for performing daily clerical work. The job description of a school secretary involves interacting with students and parents, tracking attendance records, mailing school forms, and managing the school calendar. A school secretary answers the office phone and transfers calls as necessary, processes tuition payments, maintains student records, welcomes school visitors, and handles any day-to-day clerical needs required by the school. Essential Duties and Responsibilities of a School Secretary: Answer the telephone and address caller questions and concerns. Transfers calls to the proper individual and/or department as needed. Mails student report cards, school brochures, and other necessary forms. Welcomes visitors to the school and provides directions around the building as needed. Prepares and contributes to the school bulletin or newsletter. Assists in designing and drawing up promotional and informational materials for parents. Provides students with tardy slips. Maintains records of student absences. Accepts and processes tuition and school lunch payments from parents. Makes bank deposits. Sorts and distributes mail delivered to the school office. Contacts parents in the event of student illness or behavioral issues. Maintains student records and files. Uses a computer database or filing system to update records as necessary. Manages and updates the school calendar. Provides administrative support to the principal or other upper-level administrators as needed. Takes dictation and transcribes documents. Attends office meetings and takes minutes. Distributes paychecks to school staff. Required Knowledge, Skills, Attributes, and Abilities: Demonstrates strong interpersonal skills. Maintains a professional and friendly demeanor. Possesses excellent organizational skills. Manages time and multi-tasks effectively. Works well with a variety of students, administrators, and parents. Remains polite and calm when dealing with troublesome students or frustrated parents. Possesses basic computer skills and knowledge of Microsoft Office and Google Workspace applications. Familiarity with budget and publishing software such as Quicken, Canva, or Adobe is a bonus. Demonstrates the ability to think creatively. Demonstrates strong writing and editing abilities. Possesses excellent telephone etiquette. Communicates clearly and effectively. Handles confidential student records in a responsible fashion. Demonstrates familiarity with basic office equipment such as multi-line phones, fax machines, printers, and scanners. Education and Experience Qualifications: High school diploma, GED, or equivalent is required. Must be 21 years of age or older. An associate's degree or a bachelor's degree is recommended, especially in the fields of business, administration, communications, or customer service. Previous work experience in an office setting is highly preferred. Work Environment: The majority of working hours will be spent in a sedentary office setting. Light physical activity such as walking, standing, and lifting up to approximately 10 pounds is required on a daily basis. Must be able to stay in one area and work quietly for long periods of time. May require some local travel to complete office errands.

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