Job Description

St. Thomas Aquinas Catholic School

JOB DESCRIPTION

Title: School Receptionist /Secretary


Supervisor: Principal


Purpose and Scope

This position reports to the School Principal and provides skilled receptionist duties to Parents, School visitors & vendors; provides secretarial services for Faculty and Staff, helps facilitate office and School communication and acts as a minister of hospitality for the School. Assists with helping maintain accurate Student records.



Essential Job Functions

• Answers telephones and takes messages.
• Assists visitors in the School office
• Helps facilitate school communication

• Provides back-up assistance to the Principal and office staff.
• Helps assist with coordinating information for new family registration and student records.
• Maintains student records, notifications and certificates.

• Helps maintain the FACTS SIS database.
• Coordinates distribution of ...
• General Secretarial responsibilities
• Distributes mail to the staff daily as directed.
• Monitors and orders supplies.
• Special projects as needed.

Additional Job Functions

• Perform any job-related tasks necessary for the smooth flow of operations within the school. Assist with school communication needs.
• Contributes to team effort for a professional office environment and maintains good working relationships with all parish, school and diocesan staff.

Knowledge, Skills and Abilities Required

• Knowledge of general office and secretarial procedures.
• Ability to professionally meet, greet and welcome parents & guests
• Proficient typing skills and working experience of software including Word, Excel Adobe; and Shelby church database.

• Ability to work under pressure, manage multiple projects simultaneously and handle stressful situations.
• Ability to make decisions in a timely manner and communicate these decisions effectively.
• Excellent written and verbal communication skills.
• Ability to set priorities and organize work effectively.
• Ability to maintain confidentiality.

Minimum Qualifications

• High School diploma.
• Two years experience working in a related position.
• Excellent verbal and written communication skills in English; Spanish a plus

Job Tags

Work experience placement, Work at office

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